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Director of School Operations

KIPP Austin Public Schools
Job Description
POSITION OVERVIEW: Internally, this position is referred to as Assistant Principal of Operations (APO).

Reporting to the school principal, the Assistant Principal of Operations is the operational leader of the school.  They are responsible for all non-instructional matters required to run the school.  This position is critical to KIPP Austin Public School’s theory of action as it provides the school principal and instructional assistant principals the opportunity to focus almost exclusively on teaching and learning within the schools. The Assistant Principal of Operations will manage the school front office team, serve on the school leadership team, and serve as the primary liaison to the regional operations teams.

 

RESPONSIBILITIES:
 
Finance and Accounting
  • Works closely with the principal to develop the school’s annual budget
  • Actively manages the school budget throughout the year by participating in monthly budget meetings to review budget variances, actively monitoring school spending, and proactively seeking opportunities to ensure spending is always aligned to the school’s academic priorities
  • Manages the school payment process for activity fees, uniforms, and meal balances 
  • Manages the school purchasing process by establishing clear systems for staff to request items, placing orders with vendors, tracking delivery, and coding and submitting purchases orders, invoices, and reimbursement requests to the Accounting team  
  • Approves school purchases under a specific financial threshold
 
Student Data & Compliance
  • Manages the school pre-registration and registration process (with support from the region)
  • Owns student recruitment activities to ensure school is fully enrolled by the first day of school (i.e., engages the principal and/or staff in student recruitment efforts as appropriate and managing the front office’s intake of student applications)  
  • Supports the implementation of the school schedule (exact details may vary by school level and school)
  • Manages the creation of accurate report cards (and transcripts for the high school)
  • Ensures school data in the student information system (i.e., Skyward) is accurate and up-to-date
  • Leads the preparation of student records for internal and external audits (i.e., cum folder, student medical records)
  • Serves as the school-level expert on the student information system (i.e., Skyward)
  • Ensures the school is adhering to all local compliance and reporting requirements, as outlined by regional compliance team
  • Ensures compliance around the NCLB binder
 
School Operations
  • Serves as the eyes and ears of their school to ensure all school operations runs seamlessly each and every day
  • Works closely with the school staff and regional Facilities team to ensure facilities are clean and properly maintained
  • Manages the school’s supply and asset inventory (i.e., computers, textbooks)
  • Works closely with the regional Food Services team to ensure families are correctly enrolled in the free and reduced-price meal eligibility program at their school and meal balances are collected
  • Manages the logistics regarding breakfast, lunch, and snacks, including staff duty schedules as well as recording of student participation for breakfast-in-classroom and snack programs (as applicable)
  • Manages morning and afternoon bus and car transportation procedures, including working with the regional team to define traffic flows, defining school-level arrival and dismissal procedures, and setting and managing staff duty schedules
  • Manages the resolution of operational issues as they arise, including issues with facilities, food services, and transportation
  • Ensures the school is prepared for emergencies by conducting all drills as well as training staff on emergency plans
  • Each year, prepares the school for the new school year by serving as the primary liaison to the regional beginning-of-the-year process, ordering furniture, equipment, and classroom supplies, and ensuring school services (i.e., food services, transportation services) are ready for action
 
Human Resources
  • Partners with the regional human resources team on the new hire process (new hire offer letters, new hire form completion, scheduling onboarding, following up with new hires prior to onboarding to ensure paperwork complete)
  • Processes all salary changes by completing the appropriate form
  • Works closely with regional human resources team to ensure teachers meet compliance and certification requirements
  • Completes the exit form for terminating employees and partners with the regional human resources team on any action items surrounding the exit logistics
  • Reviews time off data provided by the human resources team to ensure accuracy and assess leave trends
  • Communicates leave needs and critical dates to the human resources team and assists in facilitation of employee leaves
 
Academic Operations Support
  • Manages the substitute teacher process including participating in substitute interview events/orientations, orienting new subs to the school, and managing the process by which teachers seek coverage for absences
  • Works with the principal or AP to manage the logistical elements of all major student assessments (i.e., Interim Assessments, STEP, MAP, STAAR, TELPAS)
  • Supports logistics related to staff evaluation and engagement including the administration of surveys and confirmation of teacher-peer and teacher-student linkages
  • Manages the logistical elements of the LPAC process
  • Supports the logistics of all off-site field trips (local and out of state), including scheduling transportation, lodging, extracurricular activities, meals, payment, etc.
  • Oversees the logistics of Family Nights and other school events.
  • Serves as hiring manager for front office staff (office manager, parent liaison, office assistant, etc)
  • Manages and coaches the front office staff
 
PREFERRED QUALIFICATIONS:
  • Bachelor’s degree or MBA or graduate degree preferred
  • 3 to 7 years of work experience, preferably in business or operations management
  • Excellent organizational, verbal, and written skills
  • Excellent computer skills, including Microsoft Word, Microsoft Power Point and Microsoft Excel
  • Excellent project management skills
  • Strong management and leadership skills
  • Comfort with financial oversight and budgetary tracking
  • Bilingualism (Spanish/English) preferred
 
COMPETENCIES:
  • Unwavering commitment to KIPP Austin’s mission, students, families, and community
  • Willingness to work autonomously, collaboratively, and/or under the direction of senior staff (as needed)
  • Acute attention to detail coupled with the ability to think and act strategically
  • Flexible and able to multi-task; can work within an ambiguous, fast-moving environment
  • Desire to continuously learn and increase effectiveness as a professional
  • Willingness to go above and beyond to meet the needs of KIPP Austin students

BENEFITS AND PERKS:
  • -Competitive salaries and bonus program
  • -Teacher Career pathway with expert teacher development and opportunities for career advancement
  • -Competitive Medical, Dental and Vision coverage options with 79-95% of monthly medical premium costs (depending on the plan) paid by KIPP Austin
  • -100% KIPP-paid short-term disability
  • -Paid parental leave (amount paid based on tenure)
  • -On-campus dry cleaning pick-up
  • -Retail discounts
  • -Gold’s Gym individual and family plan discount
  • -Weekly on-campus yoga classes



ABOUT KIPP AUSTIN PUBLIC SCHOOLS: KIPP Austin is a network of free, public, open enrollment schools for low-income and historically underserved students in Austin, Texas. There are currently nine schools in the KIPP Austin network: four elementary schools, four middle schools and one high school. By 2016 we will expand our network to include ten schools serving students from Kindergarten through twelfth grade. When fully enrolled, KIPP Austin will serve over 5,000 students – more than doubling the number of college-ready low-income, minority students in Austin. KIPP Austin Public Schools is part of the national network of charter schools, KIPP, the Knowledge is Power Program (www.kipp.org).
 
OUR MISSION: KIPP Austin Public Schools believes that every child, regardless of economic background has the right to an exemplary education. We will empower our students to thrive in and graduate from college, choose their paths, and positively impact their communities

Apply here!

 
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